With the increasing popularity of online tutoring platforms, launching an online tutoring platform has become a lucrative business endeavor among aspiring education entrepreneurs. Moreover, the online tutoring services industry is projected to reach US $ 30.15 billion by 2032 growing at a CAGR of 14.6 % in the forecast period 2024-32, showcasing positive growth of the market.
One of the hassle-free and cost-effective ways to launch your online tutoring platform is to opt for tutor management software. In this blog, we have compiled a list of 20 best tutor management software that you can consider to launch your online tutoring platform.
Here’s the table of contents to guide you through.
Table of Contents:
What is Tutor Management Software?
The tutor management software is pre-designed to launch your online tutoring platform and to manage your online tutoring business. This software simplifies the business operations on the platform, including tutor management, profile management, session booking & scheduling, payment processing, and more. Moreover, tutor management software facilitates communication through various interactive tools and connects learners with tutors seamlessly. The built-in features for all the user types streamline the user experience on your platform.
Benefits of Tutor Management Software
Tutor management software offers numerous benefits for entrepreneurs. Here is the list:
- A cost-effective option for entrepreneurs to launch their online tutoring platform in the industry.
- Readymade tutor management software solutions take less time to launch the platform providing you the competitive edge in the industry.
- Cater to a global audience and break geographical barriers.
- Access advanced reports, analytics, and other useful insights to make informed business decisions.
- By leveraging the advanced features and functionalities of the software, you can enhance user engagement and satisfaction.
- Scale your tutoring business faster and expand it effortlessly.
- Online session booking enables you to keep your business open 24/7. With tutor management software, you need not worry about missing out on any potential clients.
- Effectively manage the financial aspect of your business by leveraging commission management, multiple payment options, different payment gateways, and more.
Factors To Consider When Choosing Tutor Management Software
Selecting the right tutor management software is a very crucial decision that requires careful consideration. Consider the factors mentioned below when choosing a tutor management software that meets your needs.
1. User-friendly interface: An intuitive and easy-to-navigate interface ensures that both tutors and students can easily use the platform without any unnecessary hassle. Moreover, a clean interface enhances the overall user experience and engagement.
2. Customizability: A tutor management software that offers high customizability makes it easy for the platform owners to implement any enhancements, feature integrations, and branding customizations if required.
3. Scalability: The tutor management software you are opting for must be scalable enough to cater to your future business growth and increasing number of users on your platform.
4. Integration capabilities: Opting for an online tutor management software that comes pre-integrated with essential APIs enhances the potential of your online tutoring platform.
5. Technical support: Ensure the software company you are choosing offers reliable technical support and is available to resolve all your queries via multiple channels such as live chat, email, or phone.
6. Cost-effectiveness: Assess the budget and evaluate different software provider’s pricing plans. Make a balance between affordability and the features and functionalities needed for your business.
7. Client reviews and testimonials: Explore the client reviews and video testimonials about the software company you are considering. Gain insights into how the software company and its team contributed to the success of their clients.
20 Best Tutor Management Software To Launch Your Online Tutoring Platform
With many options available in the market, finding the right tutor management software can be overwhelming. In this section, we share the list of popular tutor management software and its features to help you make an informed decision.
| Software | Founded in Year | Pricing Model | Mobile Apps | Source Code Ownership | Niches Supports | Public Demo Available |
| Yo!Coach | 2004 | On-Time Payment -Price starts at $1249 | Yes | Yes | 15+ niches | Yes |
| Tutor Bird | 2014 | Monthly Payment of $14.95 + $4.95 per each additional tutor or staff member | No | No | 4 niches | No |
| WizIQ | 2007 | Monthly Payment Pricing starts from $18/teacher | Yes | No | 6+ niches | No |
| Tutor Cruncher | 2013 | Monthly Payment Pricing starts from $30/m + 1% of revenue | No | No | 2 niches | No |
| EdisonOs | 2020 | Monthly/Yearly Payment Pricing starts from $159/mon | Yes | No | 2 niches | No |
| Practice | 2019 | Monthly/Yearly Payment Pricing starts from $5/mon(with 2 clients limit) | Yes | No | Only Online Tutoring | No |
| HoneyBook | 2013 | Monthly/Yearly Payment Pricing starts from $19/mon | Yes | No | Only Online tutoring | No |
| Trakist | Monthly/Yearly Payment Pricing starts from $4.99 | Yes | No | Only online tutoring | No | |
| Teach Works | 2014 | Monthly Payment Pricing starts from $16.49m + $0.29 per student lesson monthly | No | No | 4+ niches | No |
| Appointy | 2007 | Monthly/Yearly Payment Pricing starts from $29.99 (1 staff member limit) | Yes | No | 15+ niches | No |
| Oases Online | 2003 | Monthly Payment Pricing starts from $99/m (upto 25 students) | Yes | No | Only Online tutoring | No |
| Missed.com | 2005 | Not mentioned on Website | Yes | No | 5+ niches | No |
| Class Folios. | 2020 | Monthly Payment Pricing starts from $6.99/m | No | No | Only Online tutoring | No |
| LearnSpeed | 2005 | Monthly Payment Pricing starts from 29¢ per session | No | No | 6+ niches | Yes |
| Pencil Spaces | 2020 | Monthly Payment Pricing starts from $ 29.99 (Limit to 1 teacher) | Yes | Yes | 5+ niches | No |
| Setmore | 2011 | Monthly Payment Pricing starts from $ 5 /per user | Yes | Yes | 6+ niches | No |
| TutorShell | 2022 | Monthly Payment Pricing starts from Rs 399/per (Upto 19 students) | No | No | Only online tutoring | Yes |
| TutorRoom | 2018 | Not mentioned on Website | No | Not sure | 2 niches | No |
| Tutor | 2016 | Monthly Payment | Yes | No | 5+ niches | No |
| Platform | Pricing starts from $49 | |||||
| Pearl | 2015 | Not mentioned on Website | Yes | No | 3 niches | No |
1. Yo!Coach
Yo!Coach is an advanced tutor management software to launch your online tutoring platform with ease. This software solution requires no technical or coding knowledge. It comes pre-packed with all the necessary features and functionalities to successfully cater to all user types on your platform. Moreover, you can also leverage the intuitive mobile apps to enhance user engagement and provide convenience.
Key Features Offered By Yo!Coach Include:
For Learners
- Browse and search
- Ratings and reviews
- Wallet management
- Mark favorite teachers
- Booking the session or free trial
- Schedule lessons
– Other interactive features
- Video conferencing tools
- Virtual whiteboard
- Screen sharing, and recording
- Live chat
- Document sharing
For Tutors
- Tutor profiles
- Calendar Availability
- Sales statistics and insights
- User-friendly dashboard
- Lesson management
- Class management
- Class package management
For Administrator
- User management
- Commission management
- Revenue Reports and Analytics
- Marketing Features
- Robust admin dashboard
- Multiple payment gateways
- Multiple payment methods
- Multicurrency
- Multilingual functionality
- Content management
- General settings module
- Discussion forum management
- Homepage management
Other Advantages of Choosing Yo!Coach:
- Self-hosted
- Customizable and scalable
- Source code ownership
- Lifetime license
- No recurring charges
- No coding required
- Personalized demo available
- One-on-one or group tutoring
- Pre-recorded courses
- 1 year of free technical support
- Years of industry experience
- Highly rated software
- 1000+ global clientele
- GDPR compliant
- PWA
- iOS and Android mobile apps
- Supports Multiple Niches
Know more about the functionalities of Yo!Coach by exploring these demos:
Book a Personalized Demo To Seamlessly Understand The Capabilities Of Yo!Coach.
2. Tutor Bird
TutorBird is another software option that helps tutors, tutoring centers, and education organizations manage students, sessions, and other tutoring-specific business operations efficiently. This tutor management software offers a wide range of features for easy management of an online tutoring platform. However, a few limitations of TutorBird could be that it doesn’t offer any mobile apps and no source code is shared. TutorBird is available on a monthly or yearly recurring charges basis and the clients don’t have the full control over the platform, data security, and storage.
Key Features of Tutor Bird:
- Student management
- Lesson management
- Calendar
- Automatic email and SMS reminder
- Online payments
- Revenue tracking
3. TutorCruncher
TutorCruncher is another software option available in the market. This software solution can cater to various types of tutoring business requirements. Its easy-to-navigate user interface is designed to seamlessly manage the operations of an online tutoring platform. TutorCruncher is available at a monthly recurring fee and charges a certain percentage of your business revenue as well. Also, the customization capabilities are limited with this software. Moreover, with a SaaS-based software clients dont have much control over the platform.
Key Features of TutorCruncher:
- Intuitive user interface
- Interactive tools for tutors and learners
- Teaching tools
- Online payment support with payment tracking
- Split payment functionality
4. WizIQ
WizIQ is a cloud-based software solution. This tutor management software offers advanced capabilities and industry-specific features to launch your online tutoring platform. Entrepreneurs can leverage this software to run their online tutoring business efficiently. The pricing plans offered by WizIQ comprise different levels of features and capabilities in each package. To avail of its full features you need to upgrade your pricing plan. Moreover, with SaaS software like WizIQ, business owners have less control over the data, and there is a greater risk of accidental data deletion or leakage.
Key Features of WizIQ:
- Analytics tracking teaching performance
- Student progress tracking
- Mobile apps
- Video conferencing tools and interactive whiteboard
- Instant messaging
5. Class Folios
Class Folios is another software solution that offers diverse functionalities to schedule sessions, enroll students, communicate regarding upcoming payments, and track payments. This software solution offers basic capabilities and has limited features and functionalities. Class Folios is available at a monthly recurring cost. Moreover, no source code is provided which eventually limits the control of the platform owner over the marketplace.
Key Features of Class Folio
- Session management
- Tutor and student management
- Feedback and ratings
- Online payment methods
- Intuitive Dashboard
- Invoicing
- Attractive profile pages
6. EdisonOs
EdisonOs enables entrepreneurs to seamlessly launch their online tutoring marketplace in the industry. This software solution offers many essential tools to manage different types of ed-tech platforms. You can access the software and mobile app by paying monthly and yearly recurring fees. Unfortunately, SaaS-based software often lacks comprehensive capabilities a business needs and there is limited control over the data backup and recovery.
Key Features of EdisonOs:
- Analytics and Reporting
- Instant notifications
- Seamless API integrations
- Discussion forum
- Certifications
7. Practice
Practice is a reliable software option for your online tutoring business. This tutor management software provides features that facilitate session scheduling, client management, and other business operations. Four different price packages are being offered by Practice catering to different business requirements and providing different features and capabilities. Moreover, Practice is available at a monthly and yearly recurring charges.
Key features of Practice:
- Streamlined payment processing, billing, and invoicing
- Payroll processes
- Easy session booking
- Real-time scheduling tools
- Automated email reminders
- User management
8. HoneyBook
HoneyBook is another efficient software that offers many tools to streamline the management of an online tutoring platform. This software offers a wide range of features for managing different aspects of a business including booking, creating invoices, accepting payments, and more. By leveraging its rich functionalities entrepreneurs can streamline their business operations while providing a professional interface. However, HoneyBook doesn’t offer any feature integration or customizations.
Key Features of HoneyBook
- Secure payment options
- Fast session scheduling
- Professional invoices
- Pre-integrated APIs
- Online contracts and proposals
9. Trakist
Trakist is an easy-to-use software solution to launch your online tutoring platform. Efficiently manage students, billing, scheduling, progress tracking, and much more with this tutor management software. Trakist offers three different pricing plans that comprise different features and tools. To access all the features you need to get their top-most plan.
Key Features Of HoneyBook
- Intuitive user interface
- Business management
- Tutor management
- Streamlined payment processing
- Attendance tracking
- Session scheduling
Looking For An Advanced Tutor Management Software
10. Teach Works
Teach Works helps entrepreneurs kick-start their online tutoring business. This software solution simplifies, automates, and streamlines the business operations. Its wide array of features and functionalities offers high user engagement and retention. However, a few drawbacks we found were that this software solution is not multilingual and doesn’t offer multicurrency functionality. Moreover, to access the complete suite of features you need to upgrade the pricing plan.
Key Features of Teach Works
- Simplified session scheduling
- Automatic lesson reminders by email or SMS
- Availability calendar
- Detailed records and powerful analytics
- Search and sort
11. Appointy
Appointy is another popular software solution available in the market. It comes pre-integrated with essential tutoring-specific features. This tutor management software enables users to effortlessly book appointments, attend sessions, and accept payments. Appointy offers rich functionality but some of the essential features are only available with their top pricing plan. Moreover, to remove Appointy branding you need to upgrade to their top plan.
Key Features of Appointy
- Mobile App
- Live chat/email support
- Automatic reminders
- Gift certification
- Resource management
12. Oases Online
Oases Online enables entrepreneurs to streamline their business workflow, and efficiently connect tutors and students through an online tutoring platform. This tutor management software is designed specifically for session-based tutoring. Moreover, each package offered by Oases Online covers only a specific number of active students on the platform. The price increases with the increasing number of active users. Moreover, SaaS-Software like Oases Online often lack in providing high data security and full control over the platform.
Key Feature of Oases Online
- Streamlined session booking
- Intuitive UX/UI
- Calendar
- Session scheduling
- Easy billing and payments
13. Missed.com
Missed.com is a reliable software that simplifies the management of online tutoring platforms. By leveraging its vast array of features entrepreneurs can launch a successful online tutoring marketplace and can cater to learners with ease. A limitation that we could spot was that currently their white-label option and a few other essential functionalities are under development.
Key Features of Missed.com
- Video conferencing and screen sharing
- Cross-device compatibility
- Calendar integration
- Online Booking System
- Secure payment processing
- Virtual whiteboard
14. Pencil Spaces
Pencil Spaces is an all-in-one software for online tutoring management. This software offers numerous features that enhance user engagement and satisfaction. The subject-specific tools provided by Pencil Spaces make it a unique tutoring management software. This software is available at a monthly recurring fee. However, many important features such as analytics, custom branding, APIs, live support, and more are available with their enterprise plan only.
Key Features Of Pencil Spaces
- Whiteboard, and video calling
- Participant management
- Session scheduling
- Session feedback
- Holistic analytics
15. LearnSpeed
LearnSpeed has helped many leading educational companies successfully establish their online tutoring business. This software solution comes pre-equipped with many tutoring-specific features. LearnSpeed charges a certain amount per session which is billed monthly.
Key Features of LearnSpeed
- Flexible scheduling
- Integrated payment processing
- Seamless billing
- Flexible calendar
- Tutor management
Launch Your Tutoring Platform With A Feature-Packed Tutor Management Software
16. Pearl
Pearl is another popular software option available in the industry. This software comes pre-equipped with tutoring -specific features that provides a seamless user experience for tutors and students. Many features offered by Pearl caters to diverse needs of the learners. Entrepreneurs can streamline operations, get actionable data, and manage users effectively by utilizing this software. Pearl is available at a monthly recurring cost. However, a drawback is that Pearl doesn’t offer open demo.
Key Features Of Pearl
- Reporting tools
- Tutoring calendar
- Session recording
- Notifications and reminders
- In-app messaging
- Analytics and reports
17. Tutor Platform
This software solution comes pre-integrated with capabilities to easily manage and streamline the different operations of an online tutoring business. The features offered by this software provide an interactive learning experience, facilitating the creation of educational content, and managing administrative tasks. The Tutor Platform offers various packages available at a monthly recurring fee. However, to get access to their premium features you need to upgrade your pricing plan.
Key Features of the Tutor Platform
- Easy session scheduling and booking
- Tutor availability
- Automated notifications
- Finance management
- Video conferencing API
18. Setmore
It is a versatile tutor management software that makes it easy for entrepreneurs to establish their online tutoring business. This software’s intuitive design and rich features make it easy to manage different aspects of an online tutoring platform ranging from bookings to communication and more.
Key Features of Setmore
- Automated email and SMS notifications
- Pre-integrated video conferencing tools like Zoom, multiple payment gateways, social media platforms, and more
- Calendar syncing
- Dedicated booking page
- Performance tracking
19. Tutor Shell
TutorShell is a robust software to launch your online tutoring platform. It is an easy-to-use tutor management software that enables efficient management of students, and facilitates study materials sharing, class scheduling, and more. It is a cloud-based tutor management software designed to manage administrative operations involved in an online tutoring business. Tutor Shell offers different price packages providing different levels of features in each package.
Key Features of Tutor Shell
- Class management
- In-built calendar
- Personal dashboard
- Exam management
- Student performance tracking
20. Tutor Room
This online tutoring management software specifically caters to educational institutions. By leveraging its advanced capabilities you can launch a feature-rich online tutoring platform with ease. This software solution is designed for both individual tutors and larger organizations. Tutor Room is available at a monthly subscription fee.
Key Features of Tutor Room
- Classroom management
- Real-time analytics
- Robust dashboards
- Calendar management
- Course material management
- Integrated payment processing
- Collaborative learning environment with video calling, whiteboard, and more
Want to Build An Advanced Online Tutoring Platform?
Key Reasons To Choose Yo!Coach Over Any Other Software Solution
Considering the ever-evolving needs of this online tutoring industry, it is very important to choose a versatile, user-friendly, and feature-rich software solution. Yo!Coach is the best choice among other software options available in the industry. Here are the reasons why Yo!Coach is the best tutor management software over any other software solution.
- 1000+ clients across 50+ countries
Yo!Coach has served more than 1000 clients across the world and has helped several education entrepreneurs successfully establish their online tutoring platforms. For more information check out our client portfolio.
- Positive reviews and client testimonials
Yo!Coach has a global client base and each client has positive things to say about our technology, services, and the team. Explore what our clients have to say about us and watch video testimonials to understand how Yo!Coach contributed to clients’ success. Delve into the ratings of Yo!Coach on reputed software advising platforms like G2 and Capterra.
- Supports 15+ niches
By leveraging Yo!Coach, entrepreneurs can easily enter 15+ niches within the online tutoring industry and can successfully start their online tutoring marketplace in any business niche.
- Caters to multiple business models
Yo!Coach supports more than 10+ business models. The business models include:
- One-on-one tutoring (Such as WTutors, Preply)
- Group tutoring ( Such as Preply, Tutor.com)
- Live tutoring ( Such as Russian Math Tutors)
- Live courses (Such as Hello Music World)
- Online course platform (Such as Coursera, Udemy)
- Enterprise eLearning platform (Such as Udacity, Udemy for business)
- Global presence
Yo!Coach has carved a niche for itself in the eLearning industry. With its advanced capabilities, Yo!Coach has helped thousands of entrepreneurs successfully establish their online tutoring businesses all over the world in 50+ countries.
- Industry-specific features and capabilities
This software is pre-built with industry-specific features and functionalities. Ranging from interactive features such as video conferencing, whiteboard, and screen sharing to functionalities such as user management, payment management, and many tutoring industry-specific features come pre-incorporated within Yo!Coach.
- Pre-integrated APIs– no need of plugins
Yo!Coach offers 13+ pre-integrated APIs that enhance the potential of your online tutoring platform. Many essential video conferencing APIs, payment APIs, analytics APIs, and more are already available with Yo!Coach.
- Source code ownership
Many software options available in the industry often don’t provide source code ownership which restricts the control over the platform. On the other hand, Yo!Coach provides full source code ownership which enables the platform owner to implement any future changes if they wish to implement to the platform.
- Pay one time for a lifetime license
Pay once for a lifetime license of the software. With Yo!Coach, no need to pay any monthly or yearly recurring charges to avail of the services of the platform.
- 1 Yr free of technical and after-sales support
Yo!Coach team provides one year of free technical & after-sales support and resolves clients’ queries at the earliest. The team is always available through various channels including email, text, phone calls, social media, and more. However, many software companies offer limited after-sales technical support which leaves the clients helpless in case of any issues.
- Documentation access
The streamlined documentation provided by Yo!Coach makes it easy for the users to understand the functionalities and capabilities of Yo!Coach.
- Dedicated project managers
Yo!Coach provides dedicated project managers to set up, manage, and launch your online tutoring platform. Yo!Coach team consists of experienced industry experts.
- Video Tutorial Support
Users can gain in-depth knowledge through video tutorials about how Yo!Coach works. These videos are easy to understand and provide in-depth knowledge about the features of Yo!Coach.
- PWA
Yo!Coach provides a PWA (Progressive Web Apps) experience enabling users to have an engaging, and intuitive app experience on the web.
- Ready-made mobile apps
Yo!Coach offers intuitive and user-friendly mobile apps for learners enabling them to learn conveniently as per their availability, anytime, anywhere.
Still can’t make up your mind? Here are the 56 reasons to choose Yo!Coach over any other tutoring software
Conclusion
The popularity of online tutoring platforms will increase even more in the coming years, and right now is the ideal time to launch your online tutoring platform. However, before entering this industry and choosing the best tutor management software consider the information given in this blog post and make an informed decision. Choose the software solution that best suits your business needs, budget, feature requirements, and more.
