Top 20 Tutor Scheduling Software

Learning has become more technology-oriented, contributing to the increasing demand of online tutoring platforms. A recent report suggests that the global online tutoring services market is expected to reach USD 23.75 billion by 2031, growing at a CAGR of 14.20% during the forecast period (2024-31). With the rise of tutor scheduling software solutions, starting and managing an online tutoring business has become more efficient. 

These tutor scheduling software solutions have revolutionized the way online tutoring businesses are managed. It empowers business owners to streamline session scheduling, booking, and communication processes on the platform. As an aspiring entrepreneur, leveraging tutor scheduling software can help you enter this industry hassle-free. 

Although a plethora of tutor scheduling software options are available in the market, but choosing the right one that best suits your business requirements is crucial. To help aspiring entrepreneurs make an informed decision, in this blog, we share the list of 20 top tutor scheduling software solutions. 

But before that, let’s know what is a tutor scheduling software, and why to choose one. 

What is a Tutor Scheduling Software? 

A tutor scheduling software is a pre-designed system that provides a centralized platform to manage all aspects of an online tutoring business. The software streamlines business operations ranging from session scheduling, booking, and communication to payments, and more. 

Why Choose an Online Tutor Scheduling Software?

In this ever-evolving online tutoring industry, the adoption of tutor scheduling software can provide entrepreneurs with a competitive advantage in the industry. Listed below are the reasons why you should consider online tutor scheduling software:  

• Scheduling Across Different Time Zones 

By leveraging online tutoring software, entrepreneurs can streamline the scheduling process across different time zones catering to the global target audience. Bridge the gap between tutors & learners, and expand your business beyond borders. 

• Diverse Revenue Channels 

With robust online tutor scheduling software, multiple revenue channels can be incorporated into your online tutoring platform. Diverse revenue streams, not only fortify your business’s financial position but also ensure sustainable growth in the future. 

• Streamline Business Operations 

By utilizing the capabilities of a reliable online tutor scheduling software you can efficiently run your online tutoring business. Advanced features offered with tutor scheduling software solutions enable easy management of all operations ranging from session scheduling, booking, payments, communication, and more. Business owners can focus on what they do best– running their online tutoring business.

• Advanced Analytics

An efficient tutor scheduling software provides real-time analytics and reports related to sales, revenue, top performers, top subjects, and more. These detailed reports will help you in making data-driven business decisions. 

• Cost-Effective 

Tutor scheduling software is one of the most cost-effective options to efficiently manage the operations of your online tutoring platform. Moreover, a tutor scheduling software, with its advanced capabilities provides a competitive advantage in the industry. 

Now that you are well aware of the benefits of opting for an online tutor scheduling software, further, let’s explore the top tutor scheduling software. 

List of Top Tutor Scheduling Software 

With many tutor scheduling software options available in the market, finding the one that suits you best is a bit challenging. Therefore, in this list, we share the top tutor scheduling software solutions along with their pros and cons to help you make an informed decision. 

1. Yo!Coach

Yo!Coach is a popular tutor scheduling software available in the market that offers all the essential features and functionalities to seamlessly run an online tutoring business. This software offers many tutoring industry-specific features such as session booking, scheduling, video conferencing, multiple payment options, and many more.  

Yo!Coach is a better choice among many tutor scheduling software solutions in the industry because it not only streamlines the scheduling and booking processes but can also be leveraged to build and launch your online tutoring platform from ground up. 

Key Features:

• Tutoring industry-specific features 
• Cutting-edge user dashboards
• Seamless scheduling and booking
• Calendar availability
• Time-zone synchronization
• Multiple payment options
• Multilingual and multi-currency functionality
• Video conferencing tools including virtual whiteboard, screen sharing, screen recording, and more
• Admin-specific features
• Reports and analytics
• Advanced user interfaces
• Bichronous learning

Explore the features and functionalities of Yo!Coach through these user-specific demos.

Front-End

Learner 

Tutor

Admin

Other Highlights

• White-label
• Self-hosted
• Complete Ownership
• No recurring charges
• Source Code
• Lifetime license
• GDPR-compliant
• Fully customizable
• Highly scalable with no limit on the number of users
• Highly rated software
• Global clientele
• User-friendly mobile app

Drawbacks

• Considering the wide array of features offered by Yo!Coach, the learning curve may be a bit high for some users. However, Yo!Coach offers complete assistance and 1 year of free technical support for a hassle-free experience.

2. Appointy

A popular software solution efficiently catering to the needs of online tutoring entrepreneurs. Appointy offers many features to help business owners grow and manage their businesses. The users can easily book, schedule, and attend sessions by leveraging the features of this software solution.  

Key Features

• Resource management
• Web-based scheduling
• Instant reminders
• Caters to diverse niches
• Offers mobile apps

Drawbacks

• Many essential features are available only with their top pricing plan
• To remove Appointy branding you need to purchase their top plan. 

3. TutorBird 

Another reliable software option available in the industry. TutorBird is a popular choice for individual tutors, tutoring organizations, and test preparation centers. It offers many tutoring-specific features ranging from student management, and flexible scheduling, to online payments, and more. 

Key Features

• Easy student management
• Lesson management 
• Automated notifications
• Attendance tracking
• Revenue tracking
• Learning management system

Drawbacks

• No mobile apps
• No source code
• Monthly recurring charges 
• Limited features

4. TutorCruncher

TutorCruncher is a web-based software solution available in the industry. This software offers a wide array of online tutoring features catering to all the needs of an online tutoring business. By leveraging this software, users can easily manage schedules, invoices, payment processing, and contact clients. 

Key Features

• Built-in messaging system
• Virtual whiteboard features

• Client, tutor, and student management
• Easy scheduling 
• Calendar
• Billing and payroll features
• Communication features 

Drawbacks

• Difficult to use (as mentioned by some of their previous clients)
• No PayPal integration
• Monthly recurring charges
• No source code 
• No full control over the platform

5. TeachWorks 

TeachWorks is another feature-packed tutor scheduling software for your online tutoring business needs. By utilizing this software, business owners can simplify and automate their business operations. It offers a wide suite of features ranging from communication tools, email templates, user management, to invoicing, and more. 

Key Features

• Simplified session scheduling
• One-on-one and group tutoring
• Lesson remainders
• Individual and group emails 
• Reports and analytics 

Drawbacks

• Free integrations and add-ons (including many important features) are available only with top-tier plans. 
• To avail complete suite of features you need to upgrade the plan.
• Their pricing plan amount increases with the increasing number of students and the number of lessons per student. 

6. Reservio

Reservio is an all-in-one software that streamlines online class booking and student management. Designed especially for schools, universities, tutors, and education professionals, Reservio offers many essential scheduling features such as 24/7 online booking, automatic appointment reminders, and more.

Key Features

• Calendar 
• Weekly student progress tracking 
• Convenient payment options 
• Reminder messages 
• Client management

Drawbacks

• Limit on bookings, once the booking limit is reached you need to upgrade the plan
• To avail of their full suite of features you need to purchase their standard and pro plans
• No complete control over the platform 
• Recurring charges

7. LearnSpeed

LearnSpeed is another software option available in the market. Its client base includes many leading educational companies. By leveraging LearnSpeed’s rich suite of features, they could successfully enter the market. LearnSpeed is a pre-equipped software solution offering many tutor scheduling features. 

Key Features

• Flexible scheduling
• Customizable dashboard
• Integrated payment processing 
• Seamless invoicing 

Drawbacks

• A certain amount is charged per session by LearnSpeed which is billed monthly. 
• Recurring charges 
• No source code
• Limited features and customization options

8. Simplybook.me

This software is another option available in the market. Simplybook.me is a feature-rich software solution that offers many features to streamline the booking and scheduling processes on your online learning platform. 

Key Features

• Video Conferencing tools 
• Simplified booking and scheduling 
• Multiple payment options 
• Tailored reminders 
• Calendar syncing

Drawbacks

• Monthly charges billed annually
• Limited features with many restrictions 
• Limited customization
• No ownership of the platform
• White-label availability only with their premium package

9. Setmore

Setmore is a versatile software that helps entrepreneurs easily run their online tutoring platforms with robust tutor scheduling and booking features. Utilizing this versatile tutor scheduling software, businesses can successfully enter and compete in the online tutoring industry. 

Key Features 

• Streamline session scheduling
• Easy class booking 
• Seamless payments
• Email and text reminders 
• Calendar syncing

Drawbacks 

• Limited customization
• No source code
• No ownership of the platform
• Doesn’t offer many important integrations
• Recurring payments

10. Acuity Scheduling

Acuity Scheduling is a popular software solution for managing the operations of your online tutoring platform. Features such as client scheduling, secure payments, workflow automation, and more help entrepreneurs easily manage their online tutoring businesses.

Key Features 

• Automated appointment booking
• Calendar management and synching
• Powerful loyalty tools 
• Advanced analytics 

Drawbacks 

• Customization options are limited
• Lack of customer support
• Limited payment gateway integration

11. NeetoCal 

This is another tutor scheduling software option available in the industry. Packed with many tutor-scheduling-specific features, NeetoCal is a reliable software solution. By leveraging its features such as shared calendars, event scheduling, reminders, users can avail of a seamless experience on the platform. 

Key Features 

• Meeting management
• Automated reminders 
• Video conferencing tools 
• Recurring booking

Drawbacks

• Limited payment methods
• No complete ownership
• No source code 
• Recurring charges billed annually

12. Calendesk 

This software solution is tailored as per the specific needs of the tutoring industry. It caters to many domains such as therapy, education, law, and more. With their centralized dashboards, it becomes easy to manage the operations of an online tutoring marketplace. 

Key Features 

• Caters to diverse niches 
• Robust booking system
• Automatic notifications
• Online payments 
• Analytics 

Drawbacks

• Limited customization
• Some clients reported bad UI design
• Limited payment gateway option
• Some functionalities are missing

13. Tutorially 

Claiming to be a simple software solution, it offers basic features to manage tutor scheduling and booking on an online tutoring platform. Tutorially enables businesses to streamline their operations including student management, user management, payment tracking, and more.  

Key Features 

• Dynamic calendar 
• Payment Tracking 
• Auto reminder 
• Notes and file sharing 
• Tutor profile

Drawbacks

• Offers very basic features 
• No control over the platform

14. Sign In Scheduling

Sign In Scheduling enables the business owners to offer a seamless user experience. Its appointment scheduling system is designed to support businesses of all sizes. By leveraging the capabilities of this online tutor scheduling system, users can book session appointments anytime from anywhere. 

Key Features 

• Visitors management
• Centralized Calendar
• Pre-integrated video conferencing apps
• Reporting 
• Online booking pages

Drawbacks 

• Limited customization options 
• Some clients reported issues with the time zone management feature
• No ownership of the platform
• Limit on the number of appointments/sessions per month

15. EdisonOs 

EdisonOs offers many crucial features specific to tutoring industry. Business owners can efficiently manage their online tutoring business operations with its rich functionalities. With pre-built cutting-edge tools designed for users, EdisonOs helps in streamlining the learning process. 

Key Features 

• Analytics and insights 
• Instant reminders
• Online courses
• Discussion forum
• Email marketing

Drawbacks  

• Lacks comprehensive features a business would need
• Limited control over the data back up and recovery 
• Cap on the number of active users
• Limited storage
• Limited monthly tests

16. Oases Online 

Oases Online is a popular software to streamline scheduling and booking processes on your online tutoring platform. This software is designed to help entrepreneurs better manage their business operations and seamlessly connect tutors with students. However, a SaaS-software like Oases Online often lacks security and complete control over the platform. 

Key Features 

• Accounting tools 
• Scheduling and tracking
• Virtual Whiteboard 
• Reporting and data
• Direct messaging system
• Session notes

Drawbacks  

• Recurring charges
• A few users reported the scheduling calendar to be a bit complicated
• Lacks user-friendliness and is difficult to understand for a non-technical user
• Limit on the number of active users in each of their pricing plans, you need to upgrade your plan to accommodate more users

17. Picktime

Picktime simplifies session scheduling for businesses. Its robust tutoring-specific features enable business owners to seamlessly connect tutors with students. This tutor scheduling software provides many features that streamline business operations and offer a good user experience. 

Key Features 

• Automatic notifications
• Seamless payments and invoicing 
• Personal calendar
• Timezone management
• Caters to different niches

Drawbacks  

• Lack many features 
• Recurring charges 
• No source code and limited control
• Lack of customer support
• Limited customizations

18. Book Like A Boss

Book Like a Boss is a reliable booking software solution for business owners. It offers custom-branded booking pages and provides everything you need to attract and retain users on your online tutoring platform. This software caters to the needs of freelancers, teams, and enterprises. 

Key Features 

• Personalized booking page
• Calendar syncing
• Email and text reminders
• Session cancellation and rescheduling
• API integrations

Drawbacks  

• Limited features 
• No customization options 
• Suitable only for small businesses or solopreneurs
• Source code not available 
• Price increases with increasing number of users

19. BookingPress

This tutor scheduling software is an efficient option that enables business owners to seamlessly manage session scheduling and booking on an online tutoring platform. This software solution is specifically designed for tutors, schools, coaches, and advisors who want to sell their online tutoring services. 

Key Features 

• Secure payment options
• Customized emails 
• Calendar synchronization
• Analytics dashboard
• Centralized dashboard for booking management

Drawbacks  

• Hard to understand for new users 
• Lack many important features
• Business owners need to purchase the topmost plan to avail of their entire suite of features

20. You Can Book Me

It is a popular tutor scheduling software solution to automate session bookings, payments, reminders, and more. This software comes pre-integrated with basic features to run an online tutoring platform. The features enable streamlined collaboration of tutors and students.  

Key Features 

• Multiple payment methods 
• Auto-detect timezone and languages
• Set availability and breaks
• Session rescheduling
• Calendar management

Drawbacks

• Recurring Costs
• No platform ownership is offered
• Recurring charges
• Many important features are available with their top-tier plans only

Now that we have shared the list of top tutor scheduling software, it is important to make a wise decision and choose the best software to enter this online tutoring industry confidently. To help you out, in the next section, we share the essential factors that you must consider while selecting tutor scheduling software. 

How to Select a Right Tutor Scheduling Software 

There are many tutor scheduling software available in the market. Consider the factors mentioned below while choosing the right tutor scheduling software to make an informed decision. 

1. Define Your Session Scheduling Objectives

Before shortlisting a tutor scheduling software, it is crucial to identify your unique scheduling requirements and objectives. Define the type and frequency of session booking on your platform. Consider a software solution that offers scalability enabling you to handle the increasing number of users and session bookings on your platform. Having a clear idea of your tutoring business and scheduling needs will help you choose the right software. 

2. Take Advantage of Personalized Demo

Many software providers offer free personalized demos to help you understand the features and capabilities of the software. Get a personalized demo to know the capabilities of the software beforehand. Moreover, a personalized demo also helps in resolving your doubts and queries before making any final decision. 

3. Explore User Reviews And Testimonials 

Consider exploring the user reviews and testimonials of the software solution you are opting for. Read their reviews, analyze the ratings on reputable software advising websites, seek recommendations from your peers in the industry, and then make an informed.

4. Consider Customizability and Scalability 

Opt for a software solution that offers high customizability and enables you to implement customizations as per your business requirements and needs. Moreover, the software you are opting for must be scalable enough to handle the increasing number of users on your platform without increasing any additional cost. 

5. Evaluate Customer Support 

Having reliable customer support from your software company can help you effectively encounter issues or questions related to the software. Check the responsiveness and availability of customer support, and evaluate their communication channels, such as email, live chat, phone support, and more. Reliable customer support can save you time and hassle in the long run. 

By considering the factors mentioned above you can make a sound decision and choose a software that best suits your business requirements. 

Conclusion

The online tutoring industry is growing rapidly and offers lucrative opportunities for aspiring entrepreneurs. Enter the industry confidently by choosing a reliable tutor scheduling software. Consider the information mentioned in this blog to make an informed decision. Analyze all the options carefully and opt for the one that best suits your business ideas and requirements. 

FAQs

Q 1. Which software is best for to launch an online tutoring platform?

Ans. Yo!Coach is an advanced online tutor scheduling software available in the industry that consists of all the essential functionalities to launch an online tutoring business. It offers many benefits such as one-time payment, a lifetime license, 1 year of free technical support, catering to 15+ niches, and 10+ business models. With years of experience in the industry, Yo!Coach is the best choice for aspiring entrepreneurs. 

Q 2. How does an online tutoring platform work?

Ans. Here is how an online tutoring platform works: 

• Firstly, the business owner launches the online tutoring platform in the industry.
• Users (tutors and students) register themselves on the platform.
• Admin approves/disapproves the requests of the tutors. After the approval, tutors list their details on the platform and start offering tutoring services. 
• Learners search for tutors on the platform and book the tutors that best suit their requirements. After the successful payment of the tutor fee, learners attend sessions scheduled by the tutors.
• Once the session is completed successfully, the platform owner deducts the pre-decided commission from the tutor’s fee and releases their revenue. 

Q 3. Can I customize a tutor scheduling software according to my needs?

Ans. Many software companies offer full customization as per business requirements, however, many software solutions offer limited or no customization option. Before choosing a software solution, you must confirm whether it offers customization or not. 

Q 4. What is the cost of tutor scheduling software?

Ans. The cost of a tutor scheduling software can vary depending on your business needs, feature requirements, design, and complexity of your online tutoring platform. However, the cost of a ready-made tutor scheduling software can start from approximately 1000-1500 USD dollars.

Q 5. How to grow your tutoring business?

Ans. The crucial step after launching your online tutoring business is marketing it effectively. As the number of users on your platform increases, so does its financial growth. Here are the marketing strategies you can implement to grow your business.

• Content marketing
• Social media marketing
• Loyalty programs
• Affiliate marketing 
• Paid advertising
• Search Engine Optimization